How do you strike the balance of making sure every team member has a say and empowering your team members to make decisions?
I’ve sat on a team where there were no clear roles or responsibilities.
Every decision was open for debate because it was everyone’s responsibility.
Our meetings were often filled with tension as pro’s and con’s were weighed.
Since everyone was in charge, everyone had a say. Some of our discussions were very lengthy…
Rather than function as a team with each member working to do their part well – the hand, foot, eye, the ear – we were all acting as if we were the whole body.
It wasn’t a good or healthy situation.
It created division rather than unity.
And it required voting on every little thing.
Assuming your team has defined roles and responsibilities, how do you decide what items necessitate a vote and which items can be handled by those in charge of the task/event?
You’ll need to take into account:
Does this clearly fall within our team and church mission statement? Does it align with God’s Word? What exactly is the purpose? Sometimes we jump on board because it sounds like a good idea. For example: Advertising June’s Tupperware party would not fall within the church or team’s mission statement. Advertising a Christian speaker coming to a local church encourages your women to grow in their faith would fall within the team’s purpose and it aligns with God’s Word.
2. The expense.
If it’s a big expense, the whole team should weigh in. That should be done as you create your budget, but we know that sometimes God moves after our budget has been submitted. Or perhaps, we weren’t listening before we put our budget on paper. If a team is working within its specific budget, than a vote should not be needed. For example, the decorating team may decide to invest in glass vases knowing they’ll have to work with smaller budgets for the remaining events.
3. The reach.
Is this something that will include a large number of our women? Is it going to impact a large number of women in your church and community? Generally speaking, you’ll make that decision as a group when you plan your yearly calendar of events and activities. That being said, not everything you do should be based on immediate reach. Often your team will make an investment in a small group knowing it will multiply in the future. For example, you may spend time and money to train your Bible study leaders – a small number but with a big return on investment.
Having sat on a team where votes were used more as a weapon to override ideas, it’s important to establish some voting ground rules with your women’s ministry team. It is worth it!
Best voting practices for your women’s ministry team:
- Everyone on your team has the opportunity to vote.
- Everyone has the opportunity to ask questions.
- Votes are taken at a scheduled meeting – not via email or phone unless absolutely necessary. It is not in God’s character to rush.
- Votes are taken at the meeting proceeding the discussion to give each member time to pray and seek God’s will. Doing so also allows for absent team members to cast a vote.
- Team members are encouraged to prayerfully make decisions within their budget rather than bringing those items to a vote.
- Decide what needs to be voted on and apply that decision to every situation. Don’t assume that everyone is in agreement just because no one spoke up. For example, your team decides they most vote on any new event that wasn’t previously scheduled on the calendar, then make sure you do so. Sometimes we get moving along in our meetings and we forget to pause to make sure there is agreement.
It’s always better to vote than to have a team member question a decision that was made without a vote.
We may not be able to achieve 100% agreement within our teams, but we must strive to handle our decisions openly, honestly, and in the most Christ-like manner than we can.
Does your team vote on agenda items? How has it worked well (or not so well) for your team?