Your team members are busy, busy women and they appreciate efficient and effective meetings.
These 10 Agenda Tips will help you keep your team on topic and on time.
1. Realistically consider your time frame
2. Include enough detail to convey clear expectations – expand in the meeting
3. Highlight responsibilities of your team members by assigning names to tasks/discussions
4. Distribute in advance (1 week is ideal)
5. Start and end on time (whether or not everyone has arrived)
6. Attach necessary items that may need review/input (ie. Publicity materials, post event evaluation forms, programs, schedules, etc.)
7. Order items (old business first, then new business)
8. Quickly and politely stop rabbit trails (off topic conversations) – suggest they discuss after the meeting
9, Bring extra copies of the agenda
10. List the meeting location, date, and time (start and end)
As leaders it can be challenging to balance the clock with the Holy Spirit.
If God is clearly guiding and moving in your team’s discussion, trust that He will either expand your time or that an item can be tabled for the next meeting.
You may also want to read:
The Importance of an Agenda
My Top 10 Team Meeting Pet Peeves
Three Questions You Need to Ask Your Team
Hello,
I am starting a Women’s Ministry team in our church. I appreciate all your helps and tips on setting up a women’s ministry team. Do you have a sample agenda you can send me? I have an idea of how to write one, but do so well with examples.
Thank you!
Sue
Sue, honestly, my agendas are just a skeleton. A time of prayer, a short training or team-building exercise, old business, and then new business (with an opportunity for every team member to share), and then I try to highlight action items and give a reminder of our next meeting date. I hope that helps!
I love having agendas for our monthly meetings. It helps keep me on track. That way each
lady knows when her turn comes to bring us something she has on her mind.
Thank you so much!
Betty, me too! Great point – an agenda does help keep the comments on topic.