The Solution to Your Retreat Planning Struggles

“It was the best of times, it was the worst of times.” While no doubt Charles Dickens wasn’t referring to women’s ministry retreats, many of us would borrow those words to describe our retreat and retreat planning experience. The best of times being: That something special that happens when a group of women travel together, break bread together, and spend concentrated time together worshiping the Lord and digging into God’s Word. … [Read more...]

Day 31 – Retreat Planning Timeline

I thought the perfect way to end our 31 Days of Retreat Planning would be to give you a Retreat Planning Timeline. We've worked through a pile of details and it can be helpful to organize the pieces all in one place. I hope this series has been helpful to you and your team. If there’s something I haven’t addressed or need to make clearer, please comment or email me (Cyndee AT womensministrytoolbox DOT com). I don’t want to leave you with … [Read more...]

Day 29 – Photo Booth Ideas for Your Retreat

I did not know one of our team members was going to have a photo booth set up for us to use at our retreat in September. But I am so glad she put one together for us! I don’t normally like to have my picture taken, but I can play with a prop and strike a pose with the best of them. I'm super excited to share some fun photo booth photos with you all today. I've been waiting all month to share them! A little background so these photos … [Read more...]

Day 25 – Name Tag Tips for Your Retreat

Name tags are a must for every women’s ministry event. Retreats are no exception! Today I’m going to share: What types of name tags are best for you to use on your retreat What you should put on your name tags Additional uses for your name tags What types of name tags are best? You want to give your women a name tag that can be used for the duration of your retreat. I recommend purchasing either clip on name tags like … [Read more...]

Day 20 – Setting Up a Prayer Room for Your Retreat

We’ve talked about praying before your event, but what about praying at your event? Today I want to share some ideas about setting up a Prayer Room at your retreat. Tomorrow, we’ll talk about Prayer Stations. Not every retreat I’ve been on has had a Prayer Room. But when there’s been one, it has been used by both our women and our team. Ideally your Prayer Room (or space) will be: Peaceful Separate Available At one … [Read more...]

Day 19 – Using Icebreakers at Your Retreat

No matter the size of your retreat group, there will be women that do not know each other. Whether it’s because they attend a different service, a different Sunday school class, or came with a friend, they will need opportunities to make connections. I have no doubt that your women are friendly and welcoming. But it’s not worth waiting on your group of gals to bring them into the fold. Your weekend will pass by quickly! We’ve got to … [Read more...]

Day 18 – Your Letter to Retreat Participants

As was modeled before me, our teams have always sent a letter to the retreat participants. Back in the day we used to send them through the mail, however due to the fact that almost everyone has email and postage can add up quickly, we now send them electronically. Be sure to print out and mail any copies of your retreat letter for women that do not have email access. Since you’ve asked for it on their registration form, you’ll know just … [Read more...]

Day 17 – Free Time Ideas for Your Retreat

Please note: This post was originally published on October 30, 2014 and has been edited and updated to include more information. Between the speaker sessions, discussion groups, prayer, meals, worship, and icebreakers, the schedule is filling up fast! You may wonder if you really need to block out some free time for your women. I’m here to tell you, yes you do! Why women need free time: 1 . It builds relationship. Sitting … [Read more...]

Day 15 – Retreat Registration Tips

Registration is a great task for your type-A girls. You need someone who is detail oriented to oversee your retreat registrations. There are two sides to address in respects to registration – the collecting and the processing. Two different women could oversee each piece. Keep in mind they’ll need to communicate with each other well. Your registration will run smoothly as long as you have a game plan in place. Retreat Registration … [Read more...]

Day 11 – What will you eat on your retreat?

Food. For some of us (myself included) food is a big deal. When we’re away for the weekend and we don’t have to cook, we want to enjoy the food we eat. We don’t just want it to be okay, we want it to be good! Really good, if possible! Today I’m going to talk through various food situations and offer a few tips. No matter where you’re staying, chances are you’ll have some choices to make about what your women eat. Things to … [Read more...]

Day 10 – Decorating for Your Women’s Ministry Retreat

Decorations can be a fun way to play up the theme of your women's ministry retreat. Lighthouses, oversize coffee cups, mason jars with flowers, bowls of fruit, and princess crowns. Each can be used to help communicate your theme and leave a lasting visual impression on your attendees. What are somethings you need to consider? Budget – decorations should not be costly or extravagant. Remember we want to keep the retreat as … [Read more...]

Day 9 – Your Retreat Planning Team

Forgive me if this comes across as a little blunt or bossy, but I believe you need to set up a separate Retreat Planning Team. It allows women outside of your team to serve and shine. It’s a great training ground for future women’s ministry team members. Your women’s ministry team members already have lots to do! Even if you’re in a small church like I am, setting up a separate Retreat Planning Team can be worthwhile. Did most of … [Read more...]