Eight Planning Teams You Need for Your Table Event

Our annual Bouquet of Tables event is a big undertaking and requires a true team effort.

Your best team of women will be prayerful, committed, and reliable.

We divide our planning into the following teams:

1. Server Team

  • Responsible for recruiting at least 1 man/older youth per table.
  • Recruits “head server” who will direct the men during the event.
  • Recruits one man to assist caters in the kitchen (should have working knowledge of kitchen).
  • Communicates times, dress code, dates, etc. to the servers via postcard approximately 3 weeks prior to the event.

2. Table Hostesses Team

  • Recruits needed number of Table Hostesses for the event.
  • Communicates expectations, set-up times, and other information to every Table Hostess.
  • Supplies list of hostesses to Registration Team Leader prior to registration.

3. Publicity Team

  • Creates, prints, and distributes determined publicity for the event, not limited to flyers, mailings, posters, banners, etc.
  • Films and edits promo video to be shown week before registration begins (ideally).
  • Creates program and other needed materials for event.

4. Food Team

  • Collects quotes from caterers.
  • Sets menu for event.
  • Serves as contact for the caterers – supplying final numbers, submitting receipts, schedules arrival, etc.

5. Registration Team

  • Team leader(s) recruits and trains women to man the registration tables.
  • Creates registration forms listing table hostesses and available seats.
  • Handles moving guests if/when necessary.
  • Registers women before and after church services.
  • Submits registration forms and monies in accordance with church procedures.

6. Decorations Team

  • Decorates sanctuary, event space, stage, and bathrooms as deemed necessary. (The tables are our focus so we do minimal decorations elsewhere.)
  • Orders flowers, if needed.

7. Worship Team

  • Recruits needed worship leader, singers, and musicians (if needed).
  • Works with tech team on sound equipment needs and Power Point slides.
  • Selects songs to fit schedule and event focus.
  • Provides worship experience for guests at the event.
  • Provides music (instrumental) to be used before the event begins, in dinner area, etc.

8. Greeter Team

  • Recruits women to greet and welcome guests to the event.
  • Considers all spaces and fill needs accordingly.